وصف الوظيفه

I. RESPONSIBILITIES TOWARD ACCOUNTS DEPARTMENT: § To book / issue sales invoices and sales returns (according to the company system and § procedures) § To cancel all invoices that contain any technical error § To check all sales invoices / sales returns and to complete the set of signatories, approvals and copies for them, and to prepare, organize and check the sales custody (invoices, collection Vouchers... Etc.) Then send them to account dept. periodically. § To issue all other types of invoices (gift invoices, samples invoices... etc.) throughout the system. § To issue sale invoices manually when losing connection with system (for one day period at least and after the preapproval from accounts manager according to procedures) and to get the approval for them from the branch manager. § To keep a copy of sale invoices and all other invoices (gifts, samples. etc.) in organized files. § To enter collection vouchers into the system (according to the company system and procedures). § To prepare and organize the branches expenses sheets (according to the company system and Procedures). § To prepare a daily report about the cash movement (deposits “cash/cheques” , returns. etc.) and to match the fund balance on daily basis. § To follow up the status of deposits cheques and all relevant issues with the branch manager and the accounts dept. and to make sure that cheques are being collected accordingly. § To maintain all sales invoices, collection vouchers, official documents and sales invoices stamps of the branch. § To hand over collection voucher books from/to salesmen according to the company system and procedures. § To keep the PDC (Post Dated Cheques) under custody in the branch safe. § To receive the deposits slips and to make sure to deposit the cash into the bank immediately. § To notify the accounts management about any system violation, especially regarding sales and collection procedures. § To prepare all financial reports required by the accounts manager. § To prepare all hand over applications for all sales staff with supporting documents as procedures. § To review the original customer account reconciliation that attached to hand over records for the salesmen / branch manager before sending them to the accounts dept. § To perform periodical visits to customers in coordination with the accounts receivable dept. for customers’ reconciliation and balance confirmation. § Maintain the assets (transfer / disposal) with the finance. II. RESPONSIBILITIES TOWARD THE BRANCH MANAGEMENT 1. To monitor the branch employees attendance. 2. To carry out the secretarial tasks for the branch (sending / receiving faxes, preparing letters according to the branch manager directions) 3. To organize and to file the branch documents / correspondences. 4. To sign the daily deposit statement and the daily cash balance status, and to get the manager approval for them. 5. To prepare sales report and collection report for every salesman on daily basis 6. Reimburse the salesmen expenses throughout petty cash. 7. To follow up the administrative and HR issues of the branch employees with the company Administrative المهارات Minimum Qualifications: Commercial Diploma/ degree Minimum Experience: 2 years work experience in the field of work. Generic Skills: § Communication § Computer Organization