وصف الوظيفه

Provides high-level administrative support and assistance to the Executive Directors. · Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents. · Schedules and attends meetings with executive’s, taking notes and recording minutes. · Maintain executive’s agenda and assist in planning appointments, board meetings, and conferences. · Prepares minutes of meetings and ensure follow-up of action items till they are closed and provide feedback to reporting manager. · Receives incoming communication or memos on behalf of Executive team, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. · Coordinate with various departments, ensuring communication flow, and follow-up action items till they are closed and provide feedback to reporting manager. · Answering and screening telephone calls and records all telephone messages. · Performs office tasks including maintaining records and ordering supplies · Determine matters of top priority and handle all day-to-day tasks accordingly. · Assist manager organizing to do list and manage his appointment calendar · In charge of executive traveling requirements (booking tickets/Visa applications..etc), and coordinate with the necessary departments when needed. · Deals with incoming and outgoing mails and maintain top confidentiality of all work and all documents sent or received. · Keep stationary supplies available and handy. · Prepare required MIS reports as required by the manager. · Maintain address books, including client and vendor contact details · Create and modify PowerPoint presentations, excel reports and charts. · Responsible about ADC announcement and HR News mail. · Responsible about PMF & Leave Request with Receptionist. · Coordinate with IT department on all office equipment. · Undertake special projects as assigned, maintain confidentiality, and manage events in collaboration with facilities and marketing departments. · Communication between the board, management, and members by giving proper notice of any meetings and timely distribution of materials such as agendas and meeting minutes. · Coordinate with Facilities management to ensure maintenance and upkeep of the office and workspace. · Performs other related duties as assigned. المهارات · Minimum 4 years’ experience. · Excellent speed in typewriting both in Arabic and English. · Fluent in English and able to translate from Arabic to English and vice-versa. · Excellent time management skills with a proven ability to meet deadlines. · Ability to function well in a high-paced and at times stressful environment. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. · Bachelor’s degree in Business Administration or related field preferred.